Are you an experienced Executive Assistant who thrives on organisation, enjoys working with business data and takes pride in being someone a senior executive can rely on?
Stellar Recruitment is partnering with an established organisation within the plant and equipment hire industry, servicing the civil construction, mining and heavy industry sectors, to appoint a proactive and commercially minded Executive Assistant to support its CEO.
Based in the Brisbane head office, this varied position goes beyond traditional diary management. You will coordinate executive priorities, prepare accurate business reports and support day-to-day operations while building a trusted working relationship with senior leadership.
About the Role
Working closely with the CEO and supporting the broader Senior Leadership Team as required, your responsibilities will include:
- Managing executive diaries, correspondence, appointments and competing priorities.
- Coordinating travel, accommodation and itineraries, including last-minute changes.
- Organising board and leadership meetings, including agendas, reports and minutes.
- Preparing and interpreting business reports, spreadsheets, presentations and operational data using Microsoft Office.
- Managing fleet administration, including registrations, tolls, fuel cards and insurance documentation.
- Supporting financial administration, including expenses and credit card reconciliations.
- Liaising with stakeholders to coordinate business priorities and identify opportunities to improve processes.
You are an organised, adaptable and commercially aware Executive Assistant who understands that effective executive support goes beyond managing a calendar.
You're proactive, confident managing senior executive expectations and able to anticipate needs. You take pride in accuracy, maintain discretion and build trust through consistency and reliability.
To be successful, you will bring:
- A minimum of 3 years' experience supporting senior executives in a corporate environment.
- Intermediate to advanced Microsoft Excel skills, with the ability to manage spreadsheets, analyse data and prepare accurate business reports.
- Strong proficiency across Microsoft Office , particularly Word, PowerPoint and Outlook.
- The ability to interpret business and financial information, identify discrepancies and communicate findings clearly.
- Exceptional attention to detail, organisation and the ability to manage competing deadlines.
- Strong interpersonal skills, commercial awareness and confidence engaging with senior stakeholders.
- A proactive, resilient and adaptable approach, with a commitment to confidentiality and professionalism.
- A current C Class driver's licence.
Apply Now
Next Steps For a confidential discussion, please reach out directly. I'd welcome the opportunity to share further context and learn more about your background.
Alternatively, apply via SEEK and I'll be in touch to arrange an initial conversation. All applications and enquiries will be treated in the strictest confidence.
Consultant: Bree Purcell | Corporate & Commercial
Email: bree.p@stellarrecruitment.com.au
