An exciting opportunity is available for an experienced Executive Assistant to provide leave coverage, supporting the Managing Director within a family office overseeing a diverse group of property businesses.
This is a fast-paced, high-trust role where no two days will look the same. You will be responsible for keeping the Managing Director organised, on schedule and focused, while helping manage changing priorities across the day.
The role will suit someone who is proactive, highly organised and confident enough to respectfully manage upwards when required.
Key Responsibilities:
- Coordinate the Managing Director’s diary, meetings and day-to-day schedule, ensuring priorities are managed effectively and commitments run smoothly.
- Proactively manage competing priorities, diary clashes and changing commitments.
- Coordinate travel, appointments, meeting rooms and associated logistics
- Prepare and coordinate meeting agendas, briefing papers and minutes
- Handle confidential and sensitive business and personal information with a high level of discretion, professionalism and judgement.
- Monitor emails, correspondence and key actions on behalf of the Managing Director
- Provide broader operational support across the business, including selected HR and people-related activities alongside executive support responsibilities.
- Coordinate closely with the management team to support business priorities, internal communication and day-to-day operational requirements.
- Partner with stakeholders across property, construction and investment businesses developing strong relationships and a deep understanding of each entity.
- Provide trusted support across a range of matters including coordination of household-related administration, property and vehicle matters, and personal travel arrangements.
- Oversee and maintain established AI-enabled workflows, systems and technology processes, ensuring they remain effective, accurate and aligned with business needs.
To be successful, you will ideally have previous experience supporting a Managing Director, CEO, Executive or senior leader in a busy environment.
You will also bring:
- Highly organised, with the ability to manage a varied workload across executive support, operations and people-related priorities.
- Strong diary, calendar and schedule management skills, with confidence coordinating complex and competing commitments.
- Excellent prioritisation skills and the ability to navigate multiple moving parts in a fast-paced environment.
- Brings a proactive and solutions-focused approach.
- Strong communication and relationship-building skills, with confidence engaging across senior management, employees and external stakeholders.
- High level of discretion when managing confidential business and personal matters.
- Experience with Employment Hero or similar systems advantageous
- Experience with AI, technology and improving ways of working
- Holder of a full driver’s licence
What’s On Offer:
- Desirable salary with a great career opportunity to grow your career.
- 12-month fixed-term contract potential longer-term opportunities for the right person.
- Full handover with the current EA before maternity leave
- Work alongside an industry leader who has delivered award winning properties across South-East Queensland.
- Monday to Friday, 8:00am – 5:00pm
- Full-time, office-based role
Click APPLY now or contact me directly for a confidential discussion.
Consultant: Bree Purcell | Corporate & Commercial Services
Email: bree.p@stellarrecruitment.com.au
