Job Details

Key Points: 

- Mackay Office Based 
- Monday to Friday ongoing position 
- Hourly rate | Weekly Pay
- Looking for experienced site administrators with a background in Health, Safety and Training 

The Situation:

We are seeking an experienced Site Administrator to join a leading mining contractor in their Mackay office. Working closely with the HSE department and supporting one of their Bowen Basin mine sites, this full-time Monday to Friday role is pivotal in keeping site operations running smoothly and efficiently.

Key Responsibilities:

• Manage all site administration, including record keeping, data entry, and document control
• Enter hazard and safety reporting into internal databases and software systems
• Provide administrative support to training, superintendents, and department managers
• Handle filing, archiving, and respond to phone and email enquiries
• Assist with scheduling, coordination, and communication with internal and external stakeholders
• Reconcile invoices and monitor site-related expenses
• Oversee onboarding processes, medical bookings, and employee file updates
• Coordinate travel, site inductions, and training sessions

• Proven site administration experience, ideally within mining or heavy industry
• Strong organisational skills with the ability to prioritise and multitask
• Experience with high-volume data entry
• Ability to work effectively in a fast-paced, high-volume environment