About the Company
A well-established and growing construction services company with decades of industry experience, delivering high-quality mechanical and building solutions across a wide range of commercial and infrastructure projects. The team prides itself on integrity, collaboration, and innovation, with a strong focus on safety, sustainability, and client satisfaction. Operating across multiple regions, they bring together skilled professionals, advanced technologies, and a commitment to continuous improvement to deliver exceptional project outcomes.
Role Overview:
As the Project Administrator, you'll play a key role in supporting the successful delivery of construction projects by providing administrative coordination to project managers, site teams, and stakeholders. You’ll ensure documentation is accurate, deadlines are met, and communication flows efficiently throughout the project lifecycle.
Key Responsibilities:
- Provide administrative support to Project Managers and site teams across all phases of construction projects
- Prepare, track, and manage project documentation including contracts, purchase orders, RFIs, submittals, and meeting minutes
- Assist with project scheduling and coordination of subcontractors and suppliers
- Monitor and update project records, registers, and compliance documentation
- Facilitate internal and external communication between teams, clients, and consultants
- Support budget tracking, invoice processing, and reporting
- Assist in the preparation of reports and presentations for project meetings
- Ensure adherence to company policies, procedures, and safety standards
Key Requirements:
- Excellent communication skills, both written and verbal
- Proficiency in MS Office Suite (Word, Excel, Outlook); experience with project management software (e.g., Procore, Aconex, or similar) is highly regarded
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Attention to detail and a proactive, problem-solving mindset
- Knowledge of construction terminology and processes is a plus
- Be part of a respected, forward-thinking construction team
- Opportunities for professional development and career progression
- Competitive hourly rate
- Supportive team culture that values integrity, innovation, and collaboration
Click apply now or send you CV and cover letter to Stacey.w@stellarrecruitment.co.nz
