Our client, a well-established professional services firm based in central Dunedin, is seeking a highly capable Personal Assistant to support their Management Team in a busy, collaborative environment. This is a high-trust position requiring discretion, initiative, and strong organisational skills.
We are seeking a proactive, detail-oriented professional who thrives on organisation, communicates confidently, and enjoys being an integral part of a close-knit team. This role also provides back-up payroll support, so confidence working with sensitive financial information is essential.
About the Role
As Personal Assistant, you will provide comprehensive administrative support, ensuring the smooth day-to-day operation of the practice. Key responsibilities include:
- Managing emails, phone calls, and correspondence for the Management Team
- Coordinating appointments and schedules
- Liaising with third parties including banks and lawyers
- Assisting with annual accounts preparation and distribution
- Supporting Managers with client information gathering
- Typing correspondence, reports, file notes, and documentation
- Invoicing fees and disbursements
- Tax administration support
- Preparing and issuing provisional and terminal tax notices
- Ensuring final declarations and minutes are signed and returned.
- Following up third party enquiries
- Reception support and daily mail processing
- Providing payroll back-up support
- General administrative assistance as required by the Management Team
- Exceptional organisational skills and attention to detail
- The ability to manage deadlines and prioritise effectively.
- Strong written and verbal communication skills
- High levels of professionalism, discretion, and integrity
- Confidence liaising with clients and external stakeholders.
- A collaborative, team-focused approach
- Previous experience in administration within a professional services environment (preferred)
- Comfort handling payroll processes and confidential information.
- Full-time, permanent position
- Central Dunedin location
- Supportive and professional team culture
- A varied and responsible role with genuine trust and autonomy
Apply now through Seek or contact Stacey Wing at Stellar Recruitment for a confidential discussion.
